Digital History Archive

Preservation, Protection, and Sharing of your Institutional History.

Turn your past records, objects and cultural background into an online search and secure digital archive site. The Digital History Archive service of Touchstone Digital Solutions has been designed to secure the most valuable assets of your institution and preserve them throughout generations with just a touch of a button by the researchers, stakeholders, and the general population.

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Understanding Digital History Archives

A Digital History Archive? Future of Heritage Preservation.

In the contemporary digital-first world, institutional memory is under more threat than ever before. Paper trails become damaged, systems Information is lost and treasured historical material may completely be forgotten. Digital history is more than cloud storage Digital history is more than a storage, it is an all-encompassing solution that integrates secure digital storage, smart metadata management and accessible search into a single platform.

A digital archiving service takes the paper based records, photographs, manuscripts and multimedia data and converts them to digital information that can be searched. In contrast to simple file storage, an actual heritage digitization platform combines preservation requirements, catastrophe mitigation measures, and user-authorization features customized to cultural organizations, universities, museums, companies, and government institutions.

The Digital History Archive of Touchstone Digital Solutions, which is one of the Digital Hall of Fame projects, is an evolution of the way institutions handle their most invaluable resources. We are a hybrid of institutional-level digital preservation technology and friendly user interfaces that can make archivists and researchers smile.

BEFORE

Physical Storage Challenges

Cluttered, hard to find, vulnerable to damage

AFTER

Digital Archive Solution

Organized, searchable, protected forever

Why Your Institution Should Invest in Digital Archiving Services?

Combat Digital Obsolescence and Prevent Data Loss

Physical materials face constant risks from fire, flood, theft, and natural deterioration. Digital assets also present challenges, including file format obsolescence, hardware failure, and evolving technology standards. A robust digital archiving platform addresses these risks through redundant storage systems, format migration strategies, and long term preservation planning. Our service provides enterprise level backups, both on site and off site, ensuring your institution's historical records remain secure in any circumstance.

Enable Instant Access and Retrieval

Traditional archive management relies on manual cataloging and physical retrieval, a process that can take weeks or even months. Our digital archive solutions feature advanced search capabilities, intelligent indexing, and comprehensive metadata. Researchers and staff can locate specific documents within seconds, significantly increasing productivity and institutional efficiency.

Support Regulatory Compliance and Governance

Many organizations operate under strict compliance requirements such as PII, HIPAA, SOX, or industry specific regulations. The Digital History Archive includes built in security measures, role based access controls, and detailed audit trails to help your institution maintain compliance. Governance systems tailored to your organizational structure ensure that document handling and retention policies are consistently applied.

Preserve Heritage and Institutional Identity

Your organization's story matters. Whether you are a university safeguarding academic history, a museum preserving cultural artifacts, a corporation documenting business milestones, or a cultural institution protecting artistic works, digitization ensures these invaluable resources remain accessible to future generations. Digital archives connect the past with the present, supporting research, education, and community engagement.

Reduce Physical Storage Costs and Operational Overhead

Maintaining physical archives requires significant space, climate control, specialized staffing, and ongoing maintenance. A digital preservation solution reduces real estate expenses, streamlines operations, and allows staff to focus on higher value work such as research, programming, and curation rather than managing storage.

Solutions in Digital Archiving that Fit Your Industry

Solutions For All Types of Institutions

Academic Institutions and Universities

Archive class pictures, yearbooks, rare manuscripts, faculty publications, historical events, student publications, and more.

Athletic programs and teams

Digitize coaching history, team rosters, all-time statistics, all-team honors, championships, notable alumni, and more.

Companies and corporations

Preserve and present company history, CEO messages, employee achievements, company awards, sales tracking, financial disclosures, anniversaries, and other big moments.

Museums and Places of Interest

Digitization of collections, artifacts, artworks, historical objects, wayfinding maps, and highlights.

Hospitals and Care Centers

Document the facilities history, leadership history, achievements, awards, biggest moments

Towns and municipalities

Celebrate town history with founding documents, early years, big moments, anniversaries, pictures of the decades, timelines, artifacts, and more

Transforming Physical Records into Retrievable Digital Repository

My Digital History Archive Process: Our Time-tested Response

Phase 1: Evaluation and Planning

We begin by understanding what you have. We catalog your materials, identify your preservation priorities, and clarify who will access the archive. From this consultation, we develop a tailored digitization plan, schedule, and technology roadmap for your institution.

Phase 2: Selection, Appraisal, and Preparation

Not everything needs to be digitized. Our professional digitization team helps identify high priority materials based on historical significance, fragility, research value, and institutional goals. We handle all materials securely and work with delicate items using preservation focused practices.

Phase 3: Quality Control and Professional Digitization

We scan your materials using archival standard equipment and follow strict quality assurance guidelines. Each file meets technical requirements for color accuracy and format. Our quality control experts review every digitized item to ensure professional results.

Phase 4: Metadata Creation and Organization

We gather and catalog metadata to optimize search across our global platform. This structured data makes your collection searchable in seconds and ensures long term access, even as technology evolves.

Phase 5: Integration and Launch

Your Digital History Archive becomes a fully functional site. Users can search, browse, and explore your collections instantly. We also provide documentation and training to ensure your team can manage and maintain the system effectively.

Phase 6: Continuous Preservation and Optimization

Digital preservation is not a one time effort but a long term commitment. We continuously monitor system performance, apply security updates, migrate file formats as technology evolves, and support the growth of your collection.

Touchstone Digital Solutions: Heritage Digitalization and Archive Management Leaders

Reason to Partner with Touchstone Digital Solutions

Proven Expertise

Touchstone Digital Solutions has helped hundreds of institutions preserve and share their most valuable assets, from Ivy League universities to small high schools. We bring experience across universities, museums, nonprofits, corporations, and professional sports organizations. Our team provides the hands-on support that clients value and trust.

Industry Innovators

We stay at the forefront of software, hardware, and service. When you partner with Touchstone, you gain access to best in class solutions at exceptional value. From PDF viewers and AI advancements to the latest touchscreen technology, Touchstone delivers.

White Glove Service

Whether we are transferring data, building your custom wall, or delivering hardware to your school, Touchstone takes the work off your plate so you can focus on what matters most, leading the next generation. We make it simple to go digital and celebrate your history.

Beautifully Designed Interface

Our platform is trusted by many of America's leading institutions. Designed by our Emmy nominated team, it is recognized for its visual appeal and its seamless alignment with each school's brand guidelines. The result is an engaging, intuitive experience that reflects your institution's identity while remaining easy to navigate.

Family Owned and Operated

When you partner with Touchstone, you become part of a family that puts you first. If a question or issue arises, you can email, call, text, or FaceTime a trusted member of our team who knows you and your institution. Come join the Touchstone family and let's build something meaningful together.

24 7 Customer Support

Day or night, you can call, text, email, or FaceTime us, or we will even come in person. Our team will move mountains to meet your needs, hit your deadlines, and resolve any issues quickly and effectively. Ain't mountain high, ain't valley low.

Digital Preservation: Changing Institutions

Real-World Impact

Those organizations that have utilized our Digital History Archive have found outstanding results:

Deeper Historical Appreciation

When centuries of history become searchable in seconds, every generation gains a deeper understanding and love for its story. Decades of content become accessible like never before, bringing smiles along the way.

Build It and More Will Come

When institutions launch a public digital archive, new historical material quickly follows. Community members across generations begin sharing photos, stories, and records, expanding the collection in meaningful ways.

Strengthened Community Support

When schools go digital, they often see an overwhelmingly positive response from their community. Public archives attract more engagement, raise awareness, inspire greater support, and strengthen connections across generations.

Lower Physical Storage Costs

By going digital, institutions reduce costly, time consuming, and cluttered storage solutions. Time, money, and space can be redirected to higher priorities, while your history receives a meaningful upgrade.

Peace of Mind

School leaders can rest easier knowing their community's most precious history is protected from loss, decay, or natural disaster. On our cloud based platform, your archive remains secure, continues to grow, and evolves alongside new technology.

Do More With Less

School leaders spend less time, money, space, and energy managing their history. When everything is neatly organized and accessible, questions decrease, frustrations fade, and everyone benefits.

Inspiring the Future

When achievements are proudly displayed, current community members feel inspired to reach new heights. Leaders often report more motivated students and even stronger performance across the board.